Email signature management for Microsoft 365

No. EasySignature365 never reads, process, or stores the body text, attachments, or metadata of your corporate emails. Because our solution does not use external mail routing, your email content never leaves your secure Microsoft 365 tenant. The platform only accesses the tenant data required to generate and inject the signature template.

Yes, fully compliant. All infrastructure, customer data, and configuration settings are hosted strictly within secure European data centers. We comply entirely with GDPR regulations. Our operational compliance and data management processes are independently audited under the strict ISAE 3000 assurance standard.

EasySignature365 connects via the secure Microsoft Graph API using modern authentication (OAuth 2.0). It requires read-only access to user profiles and group memberships (such as User.Read.All and Group.Read.All) to map Entra ID data fields to your templates. We strictly adhere to the principle of least privilege; the tool cannot modify your Active Directory data.

Traditional tools force you to route all corporate mail through a third-party server to append a signature, creating compliance risks and delivery latency. EasySignature365 bypasses this entirely. It injects the signature directly into the user's mailbox on the server side via API, or syncs it directly with the client. Your mail flow remains 100% internal to Microsoft 365.

No. There are absolutely no endpoint installations required. You do not need to push .msi packages via Intune, maintain local OS agents, or manage buggy Outlook add-ins. The signature is deployed centrally from the cloud and works natively across all devices, including Outlook for Windows, Mac, iOS, Android, and Outlook on the Web (OWA).

Yes. You can dynamically target signature templates using your existing Microsoft Entra ID groups, departments, or specific user lists. For example, you can deploy a specific banner to your Sales group while keeping a clean, minimalist layout for your HR or IT teams—all managed from a single central dashboard.

Changes sync automatically. EasySignature365 continuously maps dynamic variables directly from Entra ID attributes (such as displayName, jobTitle, department, and businessPhones). When IT updates an employee's details in the admin center, the email signature reflects that change without any manual intervention or support tickets.

Yes. EasySignature365 cleanly separates technical environment control from visual asset management. While IT retains full master-admin control over the connection and groups, Marketing can be granted access to the signature editor. Marketing teams can independently launch event banners, update social media links, or deploy campaign CTAs instantly without creating IT support tickets.

Yes. All signatures built within our platform are fully optimized for mobile devices. The template engine uses clean, responsive HTML that prevents layouts, font sizes, and corporate logos from breaking or stretching awkwardly when viewed on iPhones, Android devices, or smaller laptop screens.

Our pricing scales dynamically with your organization using a tiered structure. It starts at €0.80 per user/month for the first 250 users, drops to €0.60 for users 251–1,000, and reduces further to €0.40 for users up to 5,000. You are billed based on the active user count within your selected deployment groups, and you can scale up or down as your team changes.

No. You can activate your full-featured 30-day free trial without entering any credit card or billing information. If you prefer to speak with our certified Microsoft specialists before connecting your environment, you can reach out directly to our team at hi@easysignature365.dk.